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Events on Kallax.io range from a small game night at home to open play at a café or a full convention. You can browse events near you or create your own.

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Find events

Open Events under Explore in the main menu to see upcoming events on a list and a map. Use the filters to narrow things down:
  • Date Range, or the shortcuts Today, Weekend and Upcoming.
  • Event Types, such as game nights, tournaments or conventions.
  • Game Plan, to find events playing a game you like.
  • Location.
Click Clear All to start over. When you are signed in, Your Events shows the events you host, are invited to or have answered, as a List or a Calendar. Past events are kept in the Archive. Want events and communities on one map? See Near you.

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The event page

An event page shows the title, when and where it is, and how many seats are left. Below that, it has tabs:
  • Overview: the description, the game plan, details such as pricing and tags, and Who’s going.
  • Participants: everyone who was invited or answered.
  • One tab for each extra the host added, such as Tables, Find a time, Game poll, Hauling, Photos, Plays or Chat. See Add extras.

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Respond to an event

Use the response button on the event page to say whether you are coming:
  • Going
  • Interested
  • Not attending
If the event is full, you will see Going (full). If the host allows it, choose Join waitlist instead, and you get a seat if one frees up. No account? You can still reply with a one-click guest account. See What is a guest account? Once the event has a date, the same menu has Export to Calendar for Google, Outlook or any calendar app with an .ICS File. Is the event held at a community you are not part of yet? The page offers to follow it, so you hear about their next events.

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Bring a guest

If the host turned on Participants can bring guests, people who are going can choose Bring a guest on the Participants tab and add someone without a Kallax.io profile by name. Each guest takes a seat, and shows under the person who brings them. Guests can sit at tables too. Friends who are on Kallax.io can be invited instead.

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Create an event

Click Create under Your Events, or Create Game Event if you have no events yet.
1

What kind of event?

Pick who can see it, and the type of event. A sentence under your choice sums it up, for example “A casual gathering that everyone can find and join.”The types are Game night, Meetup, Open play, Tournament, Trade show, Convention and Virtual.
2

About

Give your event a Title and a description.
3

When

Pick the Date, Start and, if you like, the End. The date is optional: leave it open to decide later, or to let people vote on a time with Find a time.
4

Where

Held at one of your communities, such as a board game café? Pick it, and the event links to it and may show on the community’s Events tab. Otherwise type an Address or place. Pick an address from the list to put the event on the map.
5

Create event

Select Create event. You land on the new event page, where you add the rest.

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Invite people

Open the ⋮ menu next to the response button and choose Invite:
  • Copy link or Show QR code to share the event.
  • By email, for someone who isn’t on Kallax.io yet. You need a verified email address in Settings to send email invites.
  • Friends, to pick friends, or Everyone in a group to invite all members of one of your gaming groups at once.
You can also copy the link with the copy button next to the response button. As the host, the Participants tab ends with an invite line too.

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Plan the event

As the host, you change the event where it is shown:
  • On the Overview, select Edit to write the description, Add game to the game plan (up to 5 games, so guests know what to expect) and Add tag, such as Beginner friendly or Food available.
  • In the ⋮ menu, Edit changes the title, when, where, Good to know and Who can join.
The Game library shows guests which games they can pick from: those of the Host only, of All participants, or None.

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Add extras

Select the + at the end of the tabs to add an extra to the event. Each one gets its own tab. To take one off again, use Remove on its tab. What people put in it is kept, and is back if you add it again.
Tables with limited seats, a time and a game, where people take a seat to show where they play. See Tables.
Not sure when to meet? Suggest some times and let people answer Yes, If need be or No for each one.
  • Select Suggest times, pick the days in the calendar and set a time for each. Turn on Attendees can suggest times to let guests propose their own.
  • While the poll is open, the event has no fixed date.
  • Select Finalize and pick the time, most popular first. Everyone who answered yes is marked as Going, and everyone who answered is told. You can Reopen poll later.
Let everyone vote on which games to play. People pick their games in order of preference, their favourite first, and the votes save as they go.
  • Votes per participant: how many games each person can vote for.
  • Scoring method:
    • Euro-style: ranked, with most points to the favourites (12, 10, 8, 7, 6 …).
    • Borda method: ranked, each place worth one point less than the one above it.
    • Simple majority: every vote counts the same. Good for knocking games out.
  • Vote visibility:
    • Public: everyone sees votes and results.
    • Reveal: votes and results are shown when the poll closes.
    • Reveal, anonymous: results are shown when the poll closes, votes stay anonymous.
    • Anonymous: results are public, votes are anonymous.
    • Hidden: only you see the results.
  • Poll closes: close the vote at a set time. Left empty, the poll stays open until you end it, or closes 15 minutes before the event when the votes are set to be revealed.
  • Attendees can suggest games to play, with a limit on Suggestions per participant (0 means unlimited).
You need to answer the event as Going or Interested to vote. Use Suggest a game to put another game up for the vote. The host can End voting and reopen it at any time, and put a game on the game plan straight from the poll.
Coordinate who brings what. In What will you bring?, pick a game from your collection or type anything else, such as snacks or a card table. A game several people bring is one line with all of them on it, so you don’t end up with three copies of the same game.You can also choose Bring this game on any game in the game plan or the poll. Answer the event as Going or Interested to add to the list.
A Photos tab where photos from the event are shared. Everyone who can see the event can see its photos. Only the host adds photos, unless you turn on Allow participants to upload. You can remove any photo. See Photos.
A Plays tab where everyone logs the games they play at the event, and sees what the others played. The host and people going can log a play from the game plan or of any other game, from an hour before the event starts. During the event the play starts live, afterwards it is logged as already played. Either way, its session is linked to the event. See Played at an event.Logging plays is part of Enthusiast. Others see what it is and how to get it. See Play logging.
A group chat for the event, with you as the moderator. It is only open to people invited to the event. See Chat.

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Tables

The Tables extra lets people see who plays what, where and when. It works for a game night with two tables as well as a convention with a room full of them.

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Set up a table

Select Add table on the Tables tab. Everything is optional:
  • Game: the game to be played. Leave it open to decide at the table. The table shows the game’s cover, player count, playtime and complexity.
  • Name: shown instead of the game’s title, or instead of “Table 1”, “Table 2” and so on.
  • Seats: picking a game fills in its maximum player count. Set 0 for no limit. A table seats up to 100 people.
  • Starts and Ends: a timeslot within the event, such as a morning and an afternoon game at the same table. Without a time, the table runs as long as the event.
  • Where: directions such as “Main table” or “Room B”.
  • I’m playing at this table: take the first seat yourself.
By default, only the host sets up tables. When you add the extra, or later under Settings in the ⋮ menu on the tab, turn on Everyone going can set up tables to let guests add their own. The host and whoever set up a table can Edit or Remove it. Removing a table frees its seats, but everyone stays Going to the event.

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Take a seat

Select the green seat at a table to sit there. Taking a seat also answers the event as Going. If the event is full, you need a place at the event first, for example from the waitlist.
  • If you are already at a table at the same time, you’re asked before you take a second seat.
  • If the host allows guests (+1), you can also seat the guests you bring, or add a new guest straight from the seat. The host can seat any guest.
  • Select someone at a table to open their profile, search their collection or send them a message.
  • Select your own seat and choose Leave to free it. The host and whoever set up the table can free other seats with Kick.
If you stop going to the event, your seats are freed.

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Log a play from a table

Sitting at a table? Choose Log play in the table’s ⋮ menu. The play form opens with the event, the table’s game and everyone at the table as players, including guests. You can do this during the event or afterwards. See Log a play.

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Download the seating

The host can choose Download CSV in the ⋮ menu on the tab for every table, its game, time, place and who sits there.

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Participants

The Participants tab lists everyone who was invited or answered, with a filter for each answer. As the host, you can also:
  • Kick someone from the event, which withdraws their invite and answer.
  • Download CSV of everyone and their answers.
  • Change who can join with Settings.

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Repeat an event

Hosting a regular game night? Choose Repeat in the ⋮ menu. Pick up to 10 days in the calendar and set the start time for each. Every day gets a copy of the event, with its title, description, location and settings. You can also choose to:
  • Invite everyone again.
  • Keep the game suggestions, without their votes.
  • Share this event’s chat across all the copies.

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Delete an event

As the host, choose Delete in the ⋮ menu. This can’t be undone. You don’t need to delete old events: they are archived automatically once they are over.