> ## Documentation Index
> Fetch the complete documentation index at: https://docs.kallax.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Events

> Find board game events near you, or host your own game night with polls, a hauling list and a waitlist.

Events on Kallax.io range from a small game night at home to open play at a café or a full convention. You can browse events near you or create your own.

## Find events

Open **Events** from the main menu to see upcoming events on a list and a map. Use the filters to narrow things down:

* **Date Range**, or the shortcuts **Today**, **Weekend** and **Upcoming**.
* **Event Types**, such as game nights, tournaments or conventions.
* **Game Plan**, to find events playing a game you like.
* **Location**.

Click **Clear All** to start over. Past events are kept in the event archive.

## Respond to an event

Open an event and use the response button to say whether you are coming:

* **Going**
* **Interested**
* **Not attending**

If the event is full, you will see **Going (full)**. If the host allows it, choose **Join waitlist** instead and you will get a seat if one frees up.

No account? You can still reply with a one-click guest account. See [What is a guest account?](/#frequently-asked-questions)

Use **Export to Calendar** to add the event to Google Calendar, Outlook, or any calendar app with an **.ICS File**.

Click **list of participants** to see who has replied.

## Create an event

Click **Create Game Event** on the Events page.

<Steps>
  <Step title="Basics">
    Give your event a **Title**, pick the **Date**, **Start time**, **End date** and **End time**, and choose **Where is the event held?** You can pick an address or one of the communities on Kallax.io, such as a board game café.
  </Step>

  <Step title="Choose who can see it">
    Pick an **Event Visibility**:

    | Visibility              | Who can see it                                                            |
    | ----------------------- | ------------------------------------------------------------------------- |
    | **Public Event**        | Everyone. Others can find it on the Events page.                          |
    | **Unlisted Event**      | Anyone with the link can see it and take part.                            |
    | **Friends and Invited** | Only your friends and people you invite.                                  |
    | **Invite-only**         | Only people you invite.                                                   |
    | **Private (draft)**     | Only you. Use this while you are still planning. You can change it later. |
  </Step>

  <Step title="Listing details (public events)">
    For public events, pick an **Event Type** (Board Game Night, Meetup, Open Play, Tournament, Trade show, Convention or Virtual / Online), a **Pricing Model** and optionally a link to the event's webpage. Add a location so others can find it on the map.
  </Step>

  <Step title="Add extras">
    Turn on any of the optional features described below.
  </Step>

  <Step title="Invite people">
    Share the event link, or send invites by email. You need a verified email address in **Settings** to send email invites.
  </Step>
</Steps>

## Optional event features

<AccordionGroup>
  <Accordion title="Game Plan" icon="dice">
    List up to 5 board games you intend to play, so guests know what to expect.
  </Accordion>

  <Accordion title="Plan Availability" icon="clock">
    Not sure when to meet? Add some time slots and let people say which date and time suits them best. Turn on **Attendees can suggest timeslots** to let guests propose their own.
  </Accordion>

  <Accordion title="Play Vote" icon="square-poll-vertical">
    Let everyone vote on which games to play.

    * **Votes per participant**: how many games each person can vote for.
    * **Scoring method**:
      * **Euro-style**: ranked voting where favourites score extra (12, 10, 8, 7, 5 ...).
      * **Borda method**: ranked voting with evenly decreasing points.
      * **Simple majority**: every vote counts the same. Good for knocking games out.
    * **Vote visibility**:
      * **Public**: everyone sees votes and results.
      * **Reveal**: votes and results are shown 15 minutes before the event starts.
      * **Reveal, Anonymous**: results are shown 15 minutes before the start, votes stay anonymous.
      * **Anonymous**: results are public, votes are anonymous.
    * **Poll Auto-Close At**: close the vote automatically at a set time.
    * **Attendees can suggest games to play**, with a limit on **Suggestions per participant** (0 means unlimited).

    Guests suggest games from the Search page, so they can pick from their own collections. The host can end and reopen voting at any time.
  </Accordion>

  <Accordion title="Hauling List" icon="suitcase">
    Coordinate who brings what. Guests choose games from their collection with **Bring this game**, so you do not end up with three copies of the same game and nothing else.
  </Accordion>

  <Accordion title="Chat Room" icon="comments">
    Add a group chat for participants on the event page. See [Chat](/guides/chat).
  </Accordion>

  <Accordion title="Game Library" icon="book">
    Show guests which games are available to play: games owned by the **Host only** or by **All participants**.
  </Accordion>

  <Accordion title="Limited Seats and waitlist" icon="chair">
    Set a number of **Available seats** (0 means unlimited). Seats go to whoever says **Going** first. Turn on **Waitlist when full** to let others queue for a seat.
  </Accordion>
</AccordionGroup>

## Repeat an event

Hosting a regular game night? Use the repeat option on your event to create copies on new dates. You can choose whether to:

* Invite everyone from the original event, or send no invites.
* Copy the suggested games into the new polls (votes are not copied), or start with empty polls.
* Share one chat across all the events, or give each event its own chat.

## Edit or delete an event

As the host, open the event and choose edit. You can change everything later. Under **Advanced Settings** you can also delete the event, including its invites, poll and hauling list. You do not need to delete old events: they are archived automatically.